Business Manager

Who we are

The Country Food Trust is a national charity with rural roots that produces meals and donates them to people in need. From inception in 2015 we have supplied more than 2,150,000 meals and our aim is to move to donating a million meals a year within the next four years.

We currently produce three types of ready-meal using pheasant and venison: a casserole, curry and bolognese, which we’ve developed alongside top chefs to address the lack of protein in most food donated to food banks. Our meals don’t need to be refrigerated and have a long shelf life, meaning that they can be given to anyone in food poverty needing a nutritious meal. We also deliver frozen meat to charities who cook for people in need. We are currently looking at other exciting areas for expansion in our food production. We have plans to grow our Charity and build on the amazing success of our first five years.

The Charity currently has three employees: Tim the CEO who started the charity with the Founding Trustees, Karen who manages our operations as well as our volunteers and Saskia who runs events and fundraising. But as a small team we all do most things! We also have 7 great Trustees, 5 well known Patrons and a fantastic and growing network of 40 Ambassadors (volunteers) who help the Charity pursue its aims around the country.

What we’re looking for 

We are looking for a dynamic, initiative-driven and superbly organised team player to manage the administration side of our charity. You’ll be confident enough to deal with a huge range of people at every level, articulate and diplomatic and with a naturally positive outlook. This is a very varied role, so you’ll be naturally flexible in your approach and happy to help out with anything from moving chairs to manning our stand at a country fair. As you’ll also be managing our day to day financial administration, you’ll need a strong eye for detail and a process-driven brain. Finally, it’s imperative that you’re intuitive and a quick learner; confident to ask questions until you’ve understood something but then happy to go away and do it yourself.

We’re a very close-knit team, so it’s important that you’re totally reliable, trustworthy and happy to be flexible where needed. As this is a largely home-based job, you will be highly organised with a head for creating order, innovative and a real self-starter. As we’re such a small charity (but with grand ambitions!) you’ll have a real chance to shape this role into whatever you want it to be, so we’re looking for someone who’ll bring new and fresh ideas as to how we can develop and improve our processes, with the wherewithal to put those improvements into action. We’re looking for an organisational dynamo; someone who can take an idea, go away and come back with a decisive plan.

We’d love it if you came from a charity background, but your skills and personality are the most important thing. What’s crucial is that you’ve had at least five years’ experience in a senior level administrative role.

Job Description

This role combines the administration of the Charity, some operational, fundraising and communications support and managing our day to day financial processes.

It’s imperative that you’re experienced using Xero, Salesforce and the whole Microsoft Office suite – Outlook, Teams, Word, Excel and PowerPoint. If you’ve worked with Mailchimp and WordPress that would also be a bonus, but not essential.

The role includes but is not limited to:

Administration

  • General administration – first point of contact for all supporters, donors and charities.
  • Managing correspondence – answering enquiries emails or forwarding on to relevant parties, writing letters, collating reports as required, answering phone calls.
  • Management of cloud-based filing system and paper filing for correspondence sent to the office.
  • Managing and updating the Salesforce database.
  • Managing orders and distribution of food to charities, keeping track of stock in warehouses and own supply, creating delivery requests and cross-checking against proof of deliveries.
  • Managing the quarterly newsletter and all social media scheduling.
  • Assisting with the organisation of events and attending where necessary.
  • Keeping an inventory of all assets and property owned by the Charity, ensuring an adequate supply of marketing material at all times.
  • Arranging and managing all paperwork and details around quarterly Trustee meetings and management meetings, note taking and minute writing for these meetings (in person or via video conferencing).
  • Charities Commission compliance.

Finance

  • Managing the day to day financial operations of the organisation using Xero, including cash flow status, budget and variance analysis, forecasting and Charity Commission reporting.
  • Preparation of monthly profit and loss and balance sheet.
  • Cash flow status, budget and variance analysis and forecasting.
  • Assistance with year-end accounts, Trustees report, audit.
  • Charity Commission reporting.
  • Logging donations.
  • Creating purchase orders.
  • Creating and paying invoices and receipts.
  • Bank reconciliation.
  • Logging Gift Aid.

Fundraising Support

  • Providing administrative support for fundraising and communications campaigns, such as logging donations and contacts and sending out emails and marketing materials.
  • Managing fundraising platforms.

Any other duties that are reasonably required.

Details 

The role is full-time and is majority home based, preferably with proximity either to London or the Southwest. It reports directly to the Operations Manager. A full driving licence is required.

Salary: £28,000 – £30,000 depending on experience. A pension scheme is available.

Timings

Application Deadline Friday 23rd July 2021.

Long list Zoom interviews Friday 13th August 2021.

Short list in person interviews in Gloucestershire Monday 16th August 2021.

The role will start as soon as the successful applicant is available.

PA

Confident, organised, discrete and efficient PA sought for a private individual, based in Gloucestershire to bring calm and order to a wonderful and friendly family’s busy business and private life.

We are looking for a candidate with experience in taking up and managing both personal and business administration for an individual, who is proactive enough to sort out new systems, get to grips with existing ones and highlight areas that could be made more efficient.

The ideal candidate would be the right hand person for our client and work 24 hours a week with face to face two days a week (8 hours per day), with an additional 8 hours WFH as required.

Responsibilities

  • Email organisation and gatekeeping, editing, filing and filtering through the day. Flagging issues that need immediate attention, dealing effectively with others, deleting those that are unnecessary and filing all comprehensively.
  • Learn Paprika (job costing, billing and accounting) and take over invoicing and chasing overdue payment from clients.
  • Learn Pleo (company expenses) encouraging staff to keep up to date with rechargeable expenses.
  • Look over all household expenses and where possibly updating contracts to more competitive suppliers.
  • Organise and update vehicle/household/health insurance.
  • Sort out domestic/business utilities and leases and deleting unnecessary contracts and updating costs.
  • Book travel including flights, hotels and taxis.
  • Taken on various household maintenance projects and IT issues.
  • Dairy and contact management and editing.

Personal Profile

  • Can do, think on feet attitude.
  • Computer literate.
  • Experience in running all areas of personal administration.
  • Strong administrative and organisations skills with the ability to multi task and keep calm.
  • Ability to be flexible and re-prioritise near term assignments.
  • Strong communication skills including excellent written and spoken English.
  • Attention to detail.
  • Proactive, diplomatic, easy going and must enjoy what they do.
  • Discrete and confidential.

Further Information

Salary: £35 p.h. self-employed basis
Location: Gloucestershire
Hours: 24 hours a week, 2 days in the office, 1 day wfh by arrangement
Application: Via Katharine Landale, Bold New World Recruitment. Please provide a CV with covering letter to Katharine Landale at Bold New World Recruitment, contact@boldnewworld.co.uk or call 07778 774848 for further information.

Thank you for your interest.

 

Publicists

 

GSC is on the hunt for some of the best media talent out there. We are looking for experienced earned media experts to join our team of brand storytellers due to a growing number of briefs and incredible portfolio of clients – all innovative brands with great stories to tell. The ideal candidate will have great media contacts, a proven track record in generating news stories, the ability to place features and be able to get product into the right journalist hands.

We are looking for publicists with background in the following sectors: interiors, beauty, fashion, circular fashion/sustainability, food and drinks.

As we look for ways to be more flexible as a comms agency, we are building an earned media hub. We are open to remote working but also offer the option to visit and work from our London HQ for monthly or weekly team meetings if you have missed the buzz of an office.

The role has part-time and full-time options available to suit flexibility.

If you would like to apply, please send your CV, pitch letter and portfolio of the best coverage you have achieved to Katharine Landale, Bold New World Recruitment at contact@boldnewworld.co.uk.

With many thanks

 

Office Manager/Financial Coordinator

A unique opportunity part-time opportunity to join and grow with a rapidly expanding, well backed tech company in the online sector.  Based in New Cavendish Street in Fitzrovia London the company is vibrant, growing and exciting made up of lively and enthusiastic team players with a shared vision to grow to a market leading position in the SEO and Lead Generation sector.

We are registered and approved by the Financial Standards Authority (FSA) so as well as being dynamic we also have a duty of care and compliance.

 

OFFICE MANAGER/FINANCIAL COORDINATOR

We are looking for an enthusiastic, organized, and levelheaded individual to join us to become the glue which holds the office together, deals with administration but also has good experience and acumen in HR management, accounting, compliance and HMRC submissions.

The role is central to and vital for the company overall, main investors, clients and staff.  Reporting directly to the CEO but with close interaction with the senior management team and other members of staff within the HR function the individual will be responsible for the attached tasks.  Deliverables against these will be measured as part of an ongoing commitment to maintain FCA compliance and timely reporting to main investor through the senior management team of three.

The short-term objective will be to take responsibilities away from some of the key business stakeholders in order to free up their bandwidth to focus on operational and revenue growth.  This will include and give the opportunity for you to streamline and stamp your own process on key tasks and strike up a practical and friendly working relationship across the board.  Early and mid-term focus will be getting things done and then continuing to adapt activities for a company that has high growth ambitions.  You will therefore need to be a blend of organized and single minded yet flexible and pragmatic.

Longer term you should be ambitious enough to be part of a company with expansion plans that may include growth outside the UK and, whilst travel is not a required part of the job, you should be somebody who wants to scale their career moving forward within an organisation who wants to lead the market in our field.

We are looking for someone who has a proven track record but that might be looking to move to a place where they can stamp their own personality, create an organised structure shaped by their past experience but with the space to be self-reliant.

 

REMUNERATION and CONTRACT

The role offers an annual salary of £27,600 with benefits available on successful completion of a three month probation.

It is expected that the role would require 3 days per week, either in the office in London or WFH. Flexible working practices are encouraged.

 

APPLICATION and FURTHER INFORMATION

Please apply to Katharine Landale, Bold New World, via the Apply button above. Additionally contact us for further information contact@boldnewworld.co.uk

 

 

Virtual Executive Assistant

Highly organised and experienced right hand person and EA needed for busy founder of Gabrielle Shaw Communications.  We are looking for a self starter who is confident enough to hit the ground running in supporting our client’s personal and professional commitments. Virtual support required the majority of the time, but in person meetings either at Gabrielle’s home or office, both in SW London occasionally.

 

Responsibilities

  • General office administration
  • Personal and business diary management
  • Plan detailed and comprehensive travel arrangements
  • Book travel including flights, hotels and taxis
  • Organise events, appearances, meetings, restaurants, hotels and logistics
  • Personal gatekeeper when necessary to include filtering and highlighting emails
  • General private house maintenance and repair
  • Personal banking and payment of invoices, processing expenses
  • Household and family arrangements as necessary

Personal Profile

  • Computer literate
  • Social Media experience
  • Strong administrative and organisations skills with the ability to multi task and keep calm
  • Professional, confidential and discrete
  • Ability to be flexible and re-prioritise near term assignments
  • Strong communication skills including excellent written and spoken English
  • Attention to detail
  • Proactive, diplomatic, easy going and must enjoy what they do
Salary: £25 – £35 p.h. doe
Location: WFH but available for in person meetings in SW London occasionally
Hours: To be discussed

Business Manager

Who we are

The Country Food Trust is a national charity with rural roots that produces meals and donates them to people in need. We recently reached our target of one million meals in our first five years and are driving ahead with an ambitious plan for our next five.

We currently make two types of meal using pheasant: a casserole and a curry, which we’ve developed alongside top chefs to address the lack of protein in most food donated to food banks. Our meals don’t need to be refrigerated, can be eaten cold if needed, and have a long shelf life too, meaning that they can be given to anyone in food poverty needing a nutritious meal. We also deliver meat to charities who cook for people. We are currently looking at other exciting areas for expansion in our food production and have plans to grow our charity and build on the amazing success of our first four years. For more information see our website: www.thecountryfoodtrust.org

The charity currently has two employees: a CEO and a Relationships and Events Manager, as well as a fantastic network of the 50 Ambassadors (volunteers) who help the charity pursue its aims around the country.

 

What we’re looking for

We are looking for a dynamic, initiative-driven and superbly organised team player to help us out with managing the administration side of our charity. You’ll be confident enough to deal with a huge range of people at every level, articulate and diplomatic and with a naturally positive outlook. This is a very varied role, so you’ll be naturally flexible in your approach and happy to help out with anything from moving chairs to manning our stand at a country fair. As you’ll also be managing our day to day financial administration too, you’ll need a strong eye for detail and a process-driven brain. Finally, it’s imperative that you’re intuitive and a quick learner; confident to ask questions until you’ve understood something but then happy to go away and do it yourself.

We’re a very close-knit team, so it’s important that you’re totally reliable and trustworthy, and happy to be flexible where needed. As this is a home-based job you will be highly organised with a head for creating order, innovative and a real self-starter. As we’re such a small charity (but with grand ambitions!) you’ll have a real chance to shape this role into whatever you want it to be, so we’re looking for someone who’ll bring new and fresh ideas on how we can develop and improve our processes, with the wherewithal to put those improvements into action. We’re looking for an organisational dynamo; someone that can take an idea, go away and come back with a decisive plan.

We’d love it if you came from a charity background, but your skills and personality are the most important thing. What’s crucial is that you’ve had at least five years’ experience in a senior level administrative role.

 

Job Description

This role combines the administration of the charity, some operational, fundraising and communications support and managing our day to day financial processes.

It’s imperative that you’re strong in the whole Microsoft Office suite – Outlook, Teams, Word, Excel and PowerPoint. If you’ve worked with Xero, that’s a big advantage, and familiarity with Salesforce, Mailchimp and WordPress would also be a bonus, but not essential.

The role includes but is not limited to:

Administration

  • General administration – first point of contact for all supporters, donors and charities
  • Managing correspondence – answering enquiries emails or forwarding on to relevant parties, writing letters, collating reports as required, answering phone calls
  • Management of cloud-based filing system and paper filing for correspondence that gets sent to the office
  • Managing and updating the Salesforce database
  • Managing orders and distribution of food to charities, keeping track of stock in warehouses and own supply, creating delivery requests and cross-checking against proof of deliveries
  • Assisting with the organisation of events and attending where necessary
  • Keeping an inventory of all assets and property owned by the charity, ensuring an adequate supply of marketing material at all times
  • Arranging and managing all paperwork and details around quarterly Trustee meetings and management meetings, note taking and minute writing for these meetings (in person or via video conferencing)
  • Charities Commission compliance

Finance

  • Running our relationship with HMRC
  • Managing the day to day financial operations of the organisation using Xero, including:
    • Logging donations
    • Creating purchase orders
    • Creating and paying invoices
    • Creating receipts for payments or donations
    • Bank reconciliation
    • Logging gift aid

Fundraising support

  • Providing administrative support for fundraising and communications campaigns, such as logging donations and contacts and sending out emails or marketing materials
  • Managing fundraising platforms.

Any other duties that are reasonably required.

 

Further Information

The role is full-time, 35 hours per week and is home based, preferably with proximity either to London or the South West. It reports directly to the CEO. A full driving licence is required.

Salary: £28,000 – £32,000, depending on experience. A pension scheme is available.

The role is initially funded for a period of one year and will also be subject to the satisfactory completion of a 3-month probationary period.

 

How to apply

To apply, please send us your CV and a covering letter which includes the answers to the following questions (in no more than 200 words each):

Why are you our perfect candidate?

  • You have five different tasks to complete before the end of the day and it’s clear you won’t get them all done. How do you prioritise them and what do you do with the ones you won’t get to?
  • Describe your planning process – how do you organise your work and plan activity and what’s your reasoning behind it?
  • Give an example of a situation where you’ve had to use your initiative to solve a problem, and what the outcome was.
  • Tell us a recent mistake you made, what you did about it, how you fixed it and what the outcome was.

 

Please also answer this question within your cover letter:

Put these words in order of importance to you:

  • Planning
  • Creativity
  • Security
  • Recognition

Applications via the apply button above. Please include the phrase “Business Manager Application” in the subject line.