Who we are
The Country Food Trust is a national charity with rural roots that produces meals and donates them to people in need. From inception in 2015 we have supplied more than 2,150,000 meals and our aim is to move to donating a million meals a year within the next four years.
We currently produce three types of ready-meal using pheasant and venison: a casserole, curry and bolognese, which we’ve developed alongside top chefs to address the lack of protein in most food donated to food banks. Our meals don’t need to be refrigerated and have a long shelf life, meaning that they can be given to anyone in food poverty needing a nutritious meal. We also deliver frozen meat to charities who cook for people in need. We are currently looking at other exciting areas for expansion in our food production. We have plans to grow our Charity and build on the amazing success of our first five years.
The Charity currently has three employees: Tim the CEO who started the charity with the Founding Trustees, Karen who manages our operations as well as our volunteers and Saskia who runs events and fundraising. But as a small team we all do most things! We also have 7 great Trustees, 5 well known Patrons and a fantastic and growing network of 40 Ambassadors (volunteers) who help the Charity pursue its aims around the country.
What we’re looking for
We are looking for a dynamic, initiative-driven and superbly organised team player to manage the administration side of our charity. You’ll be confident enough to deal with a huge range of people at every level, articulate and diplomatic and with a naturally positive outlook. This is a very varied role, so you’ll be naturally flexible in your approach and happy to help out with anything from moving chairs to manning our stand at a country fair. As you’ll also be managing our day to day financial administration, you’ll need a strong eye for detail and a process-driven brain. Finally, it’s imperative that you’re intuitive and a quick learner; confident to ask questions until you’ve understood something but then happy to go away and do it yourself.
We’re a very close-knit team, so it’s important that you’re totally reliable, trustworthy and happy to be flexible where needed. As this is a largely home-based job, you will be highly organised with a head for creating order, innovative and a real self-starter. As we’re such a small charity (but with grand ambitions!) you’ll have a real chance to shape this role into whatever you want it to be, so we’re looking for someone who’ll bring new and fresh ideas as to how we can develop and improve our processes, with the wherewithal to put those improvements into action. We’re looking for an organisational dynamo; someone who can take an idea, go away and come back with a decisive plan.
We’d love it if you came from a charity background, but your skills and personality are the most important thing. What’s crucial is that you’ve had at least five years’ experience in a senior level administrative role.
This role combines the administration of the Charity, some operational, fundraising and communications support and managing our day to day financial processes.
It’s imperative that you’re experienced using Xero, Salesforce and the whole Microsoft Office suite – Outlook, Teams, Word, Excel and PowerPoint. If you’ve worked with Mailchimp and WordPress that would also be a bonus, but not essential.
The role includes but is not limited to:
- General administration – first point of contact for all supporters, donors and charities.
- Managing correspondence – answering enquiries emails or forwarding on to relevant parties, writing letters, collating reports as required, answering phone calls.
- Management of cloud-based filing system and paper filing for correspondence sent to the office.
- Managing and updating the Salesforce database.
- Managing orders and distribution of food to charities, keeping track of stock in warehouses and own supply, creating delivery requests and cross-checking against proof of deliveries.
- Managing the quarterly newsletter and all social media scheduling.
- Assisting with the organisation of events and attending where necessary.
- Keeping an inventory of all assets and property owned by the Charity, ensuring an adequate supply of marketing material at all times.
- Arranging and managing all paperwork and details around quarterly Trustee meetings and management meetings, note taking and minute writing for these meetings (in person or via video conferencing).
- Charities Commission compliance.
- Managing the day to day financial operations of the organisation using Xero, including cash flow status, budget and variance analysis, forecasting and Charity Commission reporting.
- Preparation of monthly profit and loss and balance sheet.
- Cash flow status, budget and variance analysis and forecasting.
- Assistance with year-end accounts, Trustees report, audit.
- Charity Commission reporting.
- Logging donations.
- Creating purchase orders.
- Creating and paying invoices and receipts.
- Bank reconciliation.
- Logging Gift Aid.
- Providing administrative support for fundraising and communications campaigns, such as logging donations and contacts and sending out emails and marketing materials.
- Managing fundraising platforms.
Any other duties that are reasonably required.
The role is full-time and is majority home based, preferably with proximity either to London or the Southwest. It reports directly to the Operations Manager. A full driving licence is required.
Salary: £28,000 – £30,000 depending on experience. A pension scheme is available.
Application Deadline Friday 23rd July 2021.
Long list Zoom interviews Friday 13th August 2021.
Short list in person interviews in Gloucestershire Monday 16th August 2021.
The role will start as soon as the successful applicant is available.