Virtual Executive Assistant

Highly organised and experienced right hand person and EA needed for busy founder of Gabrielle Shaw Communications.  We are looking for a self starter who is confident enough to hit the ground running in supporting our client’s personal and professional commitments. Virtual support required the majority of the time, but in person meetings either at Gabrielle’s home or office, both in SW London occasionally.

 

Responsibilities

  • General office administration
  • Personal and business diary management
  • Plan detailed and comprehensive travel arrangements
  • Book travel including flights, hotels and taxis
  • Organise events, appearances, meetings, restaurants, hotels and logistics
  • Personal gatekeeper when necessary to include filtering and highlighting emails
  • General private house maintenance and repair
  • Personal banking and payment of invoices, processing expenses
  • Household and family arrangements as necessary

Personal Profile

  • Computer literate
  • Social Media experience
  • Strong administrative and organisations skills with the ability to multi task and keep calm
  • Professional, confidential and discrete
  • Ability to be flexible and re-prioritise near term assignments
  • Strong communication skills including excellent written and spoken English
  • Attention to detail
  • Proactive, diplomatic, easy going and must enjoy what they do
Salary: £25 – £35 p.h. doe
Location: WFH but available for in person meetings in SW London occasionally
Hours: To be discussed

Virtual Business Manager and PA

About Daphne Becket Architects

Daphne is a respected architect with 30 years’ experience working on restoration, refurbishment, landscaping, design and consultation internationally.  Becket Architects’ wide range of projects geographically span the UK, Greece, Switzerland, Indonesia and the USA.  Daphne has received a number of awards for her work including the Europa Nostra Award ‘For outstanding achievements in the conservation, enhancement and adaptation to new uses, of European Architectural Heritage‘ in 2012 and ‘The Best in Heritage‘ in 2013.  Additionally, Daphne’s unique specialist knowledge is Greek planning legislation, and her work both as a consultant and architect in this arena is much in demand and this work is predominantly in Greece.  With such a full workbook Daphne is now so busy that administration support is vital.

We are searching for a candidate to take over the entire administration and management of Daphne’s business and private projects enabling her to concentrate on her numerous current projects, free her to take on new projects and start marketing to potential clients in the future. The role is varied, interesting and a wonderful opportunity to shape this company and secure Daphne’s business base in the UK.

Job Specifications – Daphne Becket Architects

Organise the business administration of the office and set up and run all administration systems required.  Duties to include:

  • Set up the virtual office in the UK
  • Diary management including a daily ‘to do’ list
  • Manage and liaise with new and existing client enquiries
  • Marketing the business to include website and social media account creation
  • Bookkeeping
    • Invoicing clients
    • Tracking expenses and payments
  • Run the administration of the business and office
    • Accounts
    • Clients
  • Research and set up CRM, accountancy and other administration systems

Job Specifications – Personal

  • Take over the administration of securing Daphne’s settled status in the UK (post Brexit complications)
  • Organise the administration involved in Daphne’s daughter’s UK and Irish citizenship
  • Reacquaint Daphne with HMRC
  • Take over rental and administration of Athens flat and beach house on the Greek coast
  • Fundraise for an archivist to work on her family archive
  • Oversee publication and copyright of Daphne’s great uncle’s book
  • Organise an exhibition of Father’s photographs

The ideal candidate would be robust, confident with experience of setting up and running a small but busy business. They should be a self starter, proactive, think on their feet, be self reliant and enthusiastic.

Ideally the candidate should also have experience of website creation, social media and expenses software. A working knowledge of the Greek language would be a bonus but not a deal breaker.

 

Further information:
Hours:
16 hours a week, either as two days or by mutual weekly arrangement
Location: Work virtually with once weekly meetings in London/Gloucestershire, and virtually when Daphne is abroad
Salary: Self Employed, £25 p.h.
Application:  Please send a CV with covering letter to Katharine Landale, Bold New World Recruitment at contact@boldnewworld.co.uk

Company Secretary and Bookkeeper

This role offers an exceptional opportunity to join, grow and shape this expanding and unique mental health service provider.  The role is part-time initially with promotion to COO and a full-time contract for the right candidate in time. 

 

Who we are

Employers are increasingly realising that the workplace can be a stressful place, whether on the road, in the yard or at a desk and that investing in employee mental health is equally as important as supporting physical health.  We provide this independent mental health support. 

Our core belief is that any business is only as good as the sum of it’s parts and therefore supporting staff in their mental health is essential to its well-being and success.  We are proud to provide this extensive, independent and confidential  support to companies for their employees, large or small, across the UK.  

Additionally, we are unique in being the only service provider that mentally and emotionally supports every part of the person’s recovery.  We are private and confidential external organisation who handles all a company’s mental health requirements in confidence.

Our founder has spent 25 years involved in this area of and all the other members of the team are equally experienced in the mental health sector.  The image of the company is therefore highly professional, experienced and confidential.

 

What we are looking for

An initiative driven and superbly organised team player with experience as a previous Company Secretary to provide administrative support, legal guidance and financial coordination for our expanding company.

You should be enthusiastic, confident and experienced enough to deal with a range of people at every level, articulate, diplomatic and confidential with a naturally positive outlook.  This role will be extremely varied, so flexibility is key.

You must be accurate, have excellent written English and proactive in your approach.  The scope of the role will grow as the company expands and therefore only for candidates keen to progress their career in a company which will become the market leader in the support we offer.

Above all you must be trustworthy and discrete.  Confidentiality is key in this role.  Whilst you will be reporting to the CEO you will have close interaction with the senior management team and other members of staff within the company. 

 

Job Description

Essential:  Previous experience as a Company Secretary and Bookkeeper.  Additionally experience of legal corporate governance essential.  Qualifications not necessary just a working knowledge needed. 

Good to have: Previous experience of the mental health sector whether with BUPA or similar organisation or with a charity i.e. Samaritans, Mind, Young Minds. Experience in setting up a national helpline (including insurance, public, personal and employee liability, DBS) would be helpful too.

Location: WFH but Meetings with the CEO will be either in Gloucestershire or London so travel to these areas will be necessary once a week. 

 

Administration

  • General company enquiries
    Managing emails, forwarding on to relevant parties, writing letters, collating reports as required, answering phone calls.
  • Contract Management
    Systems set-up and maintained
  • Good governance, confidentiality and legal
    Maintaining the internal good governance and confidentiality logistics necessary.  Compliance with statutory and regulatory departments essential, plus ensuring the decisions the board of directors make are implemented and legal responsibilities upheld.
    Keeping an inventory of all assets and property owned by the company, ensuring an adequate supply of marketing material at all times.
    Ensuring corporate social responsibility and policies are maintained and upheld.
    Risk Management and Security assessed and managed.
  • Media
    The CEO is a high profile individual and you will also be required to handle and direct media enquires of both a personal and company related nature.
  • Management of cloud-based filing system and confidential data-storage & GDPR third party assurance
  • Events
    Assisting with the organisation of events and attending where necessary
  • General company meetings
    Arranging and managing all paperwork and details around regular meetings and management meetings, note taking and minute writing for these meetings.

Finance

  • Systems
    Bringing the accountancy remit back in-house and setting up accounting systems for it.
  • HMRC
    Running our relationship with HMRC.
  • Bookkeeping duties
    Overseeing the company’s financial data and compliance.
    Maintaining accurate books on accounts payable, receivable, and daily financial entries and reconciliation. 
  • Additional duties
    May include monthly financial reporting, creating and paying invoices, creating receipts for payments.
  • Payroll and HR

 

Salary and Further Details:

  • Location: WFH with one face to face with the CEO p.w. either in Gloucestershire or London.
  • Salary: £35 – £45 p.h.
  • Hours: Approximately 16 hours a week, this may vary.
  • Probation: Three month probationary period
  • Application: All applications to Bold New World Recruitment via ‘Apply’ button above.  Katharine Landale, BNW may also be contacted via email: contact@boldnewworld.co.uk

Office Manager/Financial Coordinator

A unique opportunity part-time opportunity to join and grow with a rapidly expanding, well backed tech company in the online sector.  Based in New Cavendish Street in Fitzrovia London the company is vibrant, growing and exciting made up of lively and enthusiastic team players with a shared vision to grow to a market leading position in the SEO and Lead Generation sector.

We are registered and approved by the Financial Standards Authority (FSA) so as well as being dynamic we also have a duty of care and compliance.

 

OFFICE MANAGER/FINANCIAL COORDINATOR

We are looking for an enthusiastic, organized, and levelheaded individual to join us to become the glue which holds the office together, deals with administration but also has good experience and acumen in HR management, accounting, compliance and HMRC submissions.

The role is central to and vital for the company overall, main investors, clients and staff.  Reporting directly to the CEO but with close interaction with the senior management team and other members of staff within the HR function the individual will be responsible for the attached tasks.  Deliverables against these will be measured as part of an ongoing commitment to maintain FCA compliance and timely reporting to main investor through the senior management team of three.

The short-term objective will be to take responsibilities away from some of the key business stakeholders in order to free up their bandwidth to focus on operational and revenue growth.  This will include and give the opportunity for you to streamline and stamp your own process on key tasks and strike up a practical and friendly working relationship across the board.  Early and mid-term focus will be getting things done and then continuing to adapt activities for a company that has high growth ambitions.  You will therefore need to be a blend of organized and single minded yet flexible and pragmatic.

Longer term you should be ambitious enough to be part of a company with expansion plans that may include growth outside the UK and, whilst travel is not a required part of the job, you should be somebody who wants to scale their career moving forward within an organisation who wants to lead the market in our field.

We are looking for someone who has a proven track record but that might be looking to move to a place where they can stamp their own personality, create an organised structure shaped by their past experience but with the space to be self-reliant.

 

REMUNERATION and CONTRACT

The role offers an annual salary of £27,600 with benefits available on successful completion of a three month probation.

It is expected that the role would require 3 days per week, either in the office in London or WFH. Flexible working practices are encouraged.

 

APPLICATION and FURTHER INFORMATION

Please apply to Katharine Landale, Bold New World, via the Apply button above. Additionally contact us for further information contact@boldnewworld.co.uk